Job Family: Business Administration and Operations Administrative Officers
Services Offering this Occupation
Army  | Navy  | Air Force  | Marine Corps  | Coast Guard

Photo 1: Administrative officer reviews schedules. Photo 2: Administration chief discusses claim issues.

Short Description
The military is a large organization that performs a wide range of activities in locations all over the world. The success of many military activities and operations depends on the effective management and coordination of administrative functions. Administrative officers direct administrative functions and services, such as mail distribution and delivery, records management, and facilities management. Other officers who specialize by functional area, such as finance, legal, or personnel, are described under their respective occupational titles.


What They Do
Administrative officers in the military perform some or all of the following duties:
  • Maintain meeting agenda and prepare minutes
  • Develop and implement administrative plans, policies, and procedures
  • Coordinate administrative matters and direct administrative support staff and services
  • Manage postal operations
  • Develop and monitor programs for safeguarding classified materials
  • Establish records and forms management programs
  • Prepare responses to special correspondence
  • Determine needs for supplies and equipment
  • Manage the maintenance and use of facilities

Helpful Attributes
Helpful attributes include:
  • Ability to analyze and solve problems quickly
  • Ability to coordinate several activities at once
  • Ability to work effectively with people
  • Attention to detail
  • Good organizational and management skills
  • Strong communication skills

Training Provided
Job training is offered for some specialties. Training length varies, depending on the specialty. Most specialties involve significant on the job training.

Work Environment
Administrative officers normally work in offices on military bases or aboard ships.


Civilian Counterparts
Civilian administrative services managers perform a range of duties in a variety of organizations. They coordinate and direct support services, such as secretarial and reception, conference planning and travel, mail distribution, and facilities management. They may work as property or real estate managers, office managers, executive assistants or postal service managers.

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