Job Family: Business Administration and Operations Administrative Support Specialists
Services Offering this Occupation
 | Navy  | Air Force  | Marine Corps  | Coast Guard

Supplemental Information
Profile  |  Career Path
Photo 1: Specialist maintains electronic publication. Photo 2: Specialist completes paperwork

Erika Waggoner
Occupation: Administrative Support Specialist

I grew up in California. My father was in the Marines and almost everyone in my extended family was in the Marines, so I had a lot of exposure t…

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Short Description
The military must keep accurate information for planning and managing its operations. Paper and electronic records are kept on equipment, funds, personnel, supplies, and all other aspects of the military. Administrative support specialists record information, fill out reports, and maintain files to assist in the operation of military offices.

What They Do
Administrative support specialists in the military perform some or all of the following duties:
  • Manage databases to capture, organize, and store information
  • Proofread written material for spelling, punctuation, and grammatical errors
  • Organize and maintain electronic and paper files and publications
  • Order office supplies
  • Greet and direct office visitors
  • Sort and deliver mail to office workers
  • Assist in planning, preparing, arranging, and conducting official social functions and activities
  • Schedule training and leave for unit personnel
  • Answer phones and provide general information
  • Take meeting notes

Helpful Attributes
Helpful school subjects include English, math, and business administration. Helpful attributes include:
  • Ability to organize and plan
  • Interest in keeping organized and accurate records
  • Interest in operating computers and other office machines
  • Preference for office work

Training Provided
Job training consists of classroom instruction, including practice in various office functions. Further training occurs on the job. Course content typically includes:
  • English grammar, spelling and punctuation
  • Keyboard and clerical skills
  • Setting up and maintaining filing and publication systems
  • Preparing forms and correspondence in military style
  • Maintaining databases

Work Environment
Administrative support specialists work in office settings, both on land and aboard ships.

Civilian Counterparts
Civilian administrative support specialists work in most business, government, and legal offices. They perform duties similar to military administrative support specialists and are called receptionists, general office clerks, administrative assistants, executive assistants or office managers.

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